San Diego Chapter 11
2011 CALENDAR 
 April
April 2011
          Fri-1

 		 Sat-2

 
Sun-3

 		 Mon-4

 		 Tue-5

 		 Wed-6

 		 Thu-7

 		 Fri-8

 		 Sat-9

 
Sun-10

 		 Mon-11

 		 Tue-12

 		 Wed-13

 		 Thu-14

 		 Fri-15

 		 Sat-16

 
Sun-17

 		 Mon-18

 		 Tue-19

 

Wed-20
Luncheon - Election of Officers, Recognition Day  for 25+ Year Members, SR/WA's,  Past Presidents and Retired Members

 Thu-21

 		 Fri-22

 		 Sat-23

 
Sun-24

 		 Mon-25

 		 Tue-26

 		 Wed-27

 Board Meeting		 Thu-28

 		 Fri-29

 		 Sat-30

 
 
May
 
May 2011
Sun-1

 		 Mon-2

 		 Tue-3

 		 Wed-4

 		 Thu-5

 		 Fri-6

 		 Sat-7

 
Sun-8

 		 Mon-9

 		 Tue-10

 		 Wed-11

 		 Thu-12

 		 Fri-13

 		 Sat-14

 
Sun-15

 		 Mon-16

 		 Tue-17

 		 Wed-18
Installation of Officers, Volunteer Recognition
 		 Thu-19

 		 Fri-20

 		 Sat-21

 
Sun-22

 		 Mon-23

 		 Tue-24

 		 Wed-25

 Board Meeting		 Thu-26

 		 Fri-27

 		 Sat-28

 
Sun-29

 		 Mon-30

 		 Tue-31

 
June, July, August -  Enjoy your summer - Also attend the Education Conference in Atlanta June 12-   15,2011
 
 
September
September 2011
        Thu-1

 		 Fri-2

 		 Sat-3

 
Sun-4

 		 Mon-5

 		 Tue-6

 		 Wed-7

 		 Thu-8

 		 Fri-9

 		 Sat-10

 
Sun-11

 		 Mon-12

 		 Tue-13

 		 Wed-14

 		 Thu-15

 		 Fri-16

 		 Sat-17

 
Sun-18

 		 Mon-19

 		 Tue-20

 		 Wed-21
Luncheon Happy Birthday Chapter 11 - 56 Years
 		 Thu-22

 		 Fri-23

 		 Sat-24

 
Sun-25

 		 Mon-26

 		 Tue-27

 		 Wed-28

 Board Meeting		 Thu-29

 		 Fri-30

 
 
October
October 2011
            Sat-1

 
Sun-2

 		 Mon-3

 		 Tue-4

 		 Wed-5

 		 Thu-6

 		 Fri-7

 		 Sat-8

 
Sun-9

 		 Mon-10

 		 Tue-11

 		 Wed-12

 		 Thu-13

 		 Fri-14

 		 Sat-15

 
Sun-16

 		 Mon-17

 		 Tue-18

 		 Wed-19
Luncheon
 		 Thu-20

 		 Fri-21

 		 Sat-22

 
Sun-23

 		 Mon-24

 		 Tue-25

 		 Wed-26

 Board Meeting		 Thu-27

 		 Fri-28

 		 Sat-29

 
Sun-30

 		 Mon-31

 
 
November
November 2011
    Tue-1

 		 Wed-2

 		 Thu-3

 		 Fri-4

 		 Sat-5

 
Sun-6

 		 Mon-7

 		 Tue-8

 		 Wed-9

 		 Thu-10

 		 Fri-11

 		 Sat-12

 
Sun-13

 		 Mon-14

 		 Tue-15

 		 Wed-16
Luncheon - New Members
 		 Thu-17

 		 Fri-18

 		 Sat-19

 
Sun-20

 		 Mon-21

 		 Tue-22

 		 Wed-23

 		 Thu-24

 		 Fri-25

 		 Sat-26

 
Sun-27

 		 Mon-28

 		 Tue-29

 		 Wed-30

 
December
December 2011
        Thu-1

 		 Fri-2

 		 Sat-3

 
Sun-4

 		 Mon-5

 		 Tue-6

 		 Wed-7

Board Meeting		 Thu-8

 		 Fri-9

 		 Sat-10

 
Sun-11

 		 Mon-12

 		 Tue-13

 		 Wed-14

 		 Thu-15

 		 Fri-16

 		 Sat-17

 
Sun-18

 		 Mon-19

 		 Tue-20

 		 Wed-21

Holiday Luncheon		 Thu-22

 		 Fri-23

 		 Sat-24

 
Sun-25

 		 Mon-26

 		 Tue-27

 		 Wed-28

 		 Thu-29

 		 Fri-30

 		 Sat-31

 
 
 January
  • Annual Dues Renewal payment due to International Headquarters (Jan 1)
  • Meet with the Chapter Executive Board - It is most important that the incoming president meet with the Executive Board at an early date to plan chapter activity for the year. Ideally, this should be done between the president's election and the beginning of the New Year.
 February
  • Awards Deadline: February 1 is the deadline for most major IRWA awards to be submitted to the International Nominations and Elections Committee
  • Region chairs meet with International Executive Committee in conjunction with Public Real Estate Education Symposium
  • IRWA Finance Committee releases proposed budget for the fiscal year beginning July 1
March
  • Application deadline for chapters wishing to host the next available International Education Conference due at headquarters March 1
  • Preliminary Board of Director meeting information posted on the IRWA website for all Directors. This will include the next fiscal year’s proposed International budget and any resolutions requiring Board of Directors action at its scheduled meeting.
  • Regional Forum - date vary by region. Each chapter:
a.           Must decide who will represent the chapter if the official representative(s) are ill or unable to attend.
b.           Determine what items the chapter wants placed on the agenda.
c.           Decide how the chapter will vote on any published issues and agenda items previously furnished.
d.           Prepare a summary of chapter activities covering the from the last forum in the format requested by the Region Chair.
 
  • Deadline for chapter treasurers to report previous year’s financial information to Chief Financial Officer in prescribed format March 15
April
  • International Executive Committee meeting (usually held toward the end of the month)
  • Verify that Chapter Directors will be attending the Board of Directors in June. If they are not:
    • They must resign.
    • The Chapter must elect a new Director.
  • International Nominations and Elections Committee meets
  • Headquarters must be notified by May 1 (By the Chapter Secretary) in order to change records for the mailing of Board of Director packets by mid May and prepare the Board of Director credentials sign-in books for the actual BOD Meeting.
  • All unpaid members are suspended by International Headquarters on April 15.
  • By May 1, notify headquarters of the chapter directors who will be attending the Board of Director's meeting in June.
  • IRWA will send checks to chapters for membership dues received between November 1 and April 30.
  • Board of Directors packets will be mailed to all members of the Board of Directors. The packets will contain:
·           All proposed Resolutions and Amendments to the Bylaws.
·           The report of the committee on nominations and elections.
·           The proposed International budget for the next fiscal year.
·           All other matters to be transacted at the annual Board of Directors meeting
June
  • International Education Conference - usually third or fourth week of June. (Special note: Usually at 7:30 a.m. on the Monday of the conference, the Regional Caucuses are held. This helps to clear up any last minute questions or matters being brought before the Board of Directors.)
  • Also as part of the International Education Conference, there will be a session especially designed for Chapter Leaders titled “Chapter Leadership Symposium”. This symposium will span and hour and half and contain short presentations on IRWA business items dealing with membership, education, risk reduction, regions and committees.
  • International Executive Committee and International Professional Resources Committee- usually meet on Friday and Saturday preceding the International Education Conference.
July
  • Relax, enjoy the summer.
  • Minutes from the Annual Meeting of the Members and Board of Directors will be posted online.
August
  • Newly elected International Executive Committee members, Region Officers, International Committee Chairs will be updated on IRWA website
  • Appoint the nominating committee for chapter officers for next year. A suggested schedule is to: (If you are on a mid-year term of office, this activity moves to February.) 
    • Nominate in September
    • Notice to members in October
    • Election in November
    • Installation in December 
      • (Consider establishing the position of President elect, in place of Vice President. This allows an opportunity for the person to become totally familiar with chapter operations and learn to know the people he will be working with the following year.)
  • International Executive Committee meets with Region Chairs
October
  • October 1: Deadline for chapters to report next year’s dues to headquarters. If not reported, International will use last year’s dues as the default.
·           Fall Regional Forum - see note under March for actions necessary for Regional Forum.
·           Chapters must re-certify their membership with International Headquarters in order to prepare for the annual dues process. Instructions will be sent by Headquarters for this task.
 November
  • Election of chapter officers. As per Article IX, Section 3C, the election must be held prior to November 15. If your Chapter is on a July to June election cycle this is to be done in May of each year.
  • IRWA will send chapter a check for any membership dues received between May 1 and October 31. 
  • Make certain that the new Chapter Officers and Committee Chair names are sent to International Headquarters by the chapter secretary by November 20. See Chapter Leadership Form in the appendix of this manual.
  • Annual dues invoices for next membership year sent to the membership from International Headquarters.
  • International Executive Committee meeting in mid-November
  • Appoint audit committee to audit chapter accounts at end of year
December
  • Installation of chapter officers.
  • Meet with Executive Board to plan next year's program.
  • Reserve meeting sites for the upcoming year; publish schedule of chapter meeting dates and programs (if possible).
  • Nominations for international office - in order to be published in the February issue of Right of Way magazine, all nominations for international office must be submitted to the Nominations and Elections Committee by December 1.

 


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